Do you find yourself wandering to the office coffee pot when the afternoon lull hits? Whether it has been a slow day or your brain is starting to slow down, it can be hard to maintain consistent productivity. Not only do you need to keep yourself motivated, but you also face the challenge of encouraging your staff to do the same.
The key to productivity is to have a good system in place. Here are a few tips to help you maximize work hours and optimize results for your company:
- Set a Schedule
Instead of showing up in the morning without a plan, take a moment to set the schedule the night before. A few minutes of planning at the end of the day will set you up for success on the following day. You can create a schedule for yourself and consider tasks that need to be completed by other staff members.
- Cut the Multi-Tasking
Some people think that they can juggle multiple things at the same time. But, studies have found that multitasking could do more harm than good. Distractions have a negative impact on the quality of work, resulting in subpar results. Get rid of the distractions and focus on one activity at a time. Follow through until completion before moving onto another task.
- Take a Break
Instead of trying to push through that fatigue, allow yourself to take a 5- or 10-minute break. Stand up, walk away from the desk, and stretch your legs. If needed, step outside for a breath of fresh air. Encourage your employees to have the flexibility for breaks when needed. These brief breaks away from the desk can increase productivity when you are directing your focus to the project at hand.
- Get Rid of Distractions
How often do you check your phone during the day? Or do you get caught up in extended personal conversations with other people? It is impossible to avoid all the distractions in an office. But, you can look for ways to decrease distractions. For example, consider putting your phone on silent and leaving it out of sight when you are working to finish a big project. Another option is to shut your office door when you need to minimize conversations with other people.
- Focus on Achievable Deadlines
Budget your time so that you can meet realistic, achievable deadlines. Setting milestones for yourself and your staff can give people a common goal to work towards as a team. Assess the overall project and identify small steps that need to be met to reach a bigger goal.
- Bring in the Talent
There are so many day-to-day operations that you can outsource. For instance, there is no reason for you to waste your time crunching the numbers if accounting isn’t your strength. Instead, consider the benefit of bringing in an outsourced expert who can handle the financial management. These services will free up your time so that you can focus on the activities that are catered to your strengths and skills.